Closing POS and Generating Closing Vouchers

Closing POS and Generating Closing Vouchers

Overview

This article covers end-of-day processes in iVendNext, from generating POS closing entries to troubleshooting discrepancies.



1. Why POS Closing Matters

  • Financial Accuracy: Matches cash drawer with system records

  • Inventory Sync: Confirms stock levels reflect all sales/returns

  • Shift Handover: Creates clear audit trails between cashiers

  • Tax Compliance: Consolidates taxable transactions for reporting



2. Step-by-Step Closing Process

POS Closing Entry is automatically created when the cashier clicks on the Close Shift button on the Shift Count screen. The closing entry can be seen on the POS Closing Entry List View screen. 


Navigate to Home > Retail. Then under the Opening and Closing section click on the POS Closing Entry shortcut to open the  POS Closing Entry List View screen.


A. Initiate POS Closing

  1. Click on the Transaction Operation Button

  2. Click the Close POS button to reach the Shift Close screen

  3. Count the tender

  4. Update the tender

  5. Click on the Close Shift button


B. Print/Email Summary

You can print the following reports:  


Shift Count Report: 

Displays tender counts and cash drawer reconciliation details for each shift



Z-Report: 

Provides end-of-day totals by payment method, including sales and tax summaries



X-Report: 

Offers a snapshot of current transaction data, usually without closing the shift or register



Notes
Note: The X-Report is generally used for interim checks, while the Z-Report is a final summary. The Shift Count Report typically helps reconcile cash and transaction counts per shift.



3. Accounting Impact of Closing

Consolidated Entries Example

For a day with:


  • $1,200 cash sales

  • $800 card sales

  • $200 in taxes


Account

Debit ($)

Credit ($)

Cash Account

1,200

–

Bank Account

800

–

Sales Income

–

1,800

Tax Payable

–

200


NotesNote: Individual invoices remain accessible but marked Consolidated.



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