This article provides a comprehensive analysis of how POS sales, tender collections, and stock ledger reports interrelate to provide a holistic view of business performance.

Introduction

iVendNext is a comprehensive, web-based retail management software for mid to large-sized retailers. It integrates essential business functions to ensure a smooth and efficient operational workflow.

iVendNext Reports

Reports in iVendNext are essential tools that provide a snapshot of a store's performance for a given period. These reports are used for monitoring and optimizing retail operations and play a crucial role in several key areas of retail management. 

The platform offers a range of reports including POS Sales Report, Tender Collection Report, and Stock Ledger Report. Each report type provides valuable insights into different aspects of retail operations. For example, Sales Report tracks all sales transactions processed through the point-of-sale system. Tender Collection Report tracks payment methods and collections. Stock Ledger Report tracks the inflow and outflow of inventory across different warehouses.

Tip: You can customize these  iVendNext reports to tailor the information to your specific business requirements. See: Operational Reports in iVendNext

POS Sales Report

A POS Sales Report in iVendNext provides a detailed and comprehensive analysis of sales transactions processed through the point-of-sale system. 

Key Components

A description of the some of the key components in a POS Sales Report are listed below:

1. Sales by Item: 

Breakdown of sales by individual products, showing quantities sold, revenue generated, and percentage of total sales.

2. Sales by Item Group: 

Analysis of sales by product categories, helping to identify which categories are performing well.

3. Sales by Customer: 

Breakdown of sales by individual customers, showing quantities sold, revenue generated, and percentage of total sales.

4. Sales by Customer Group: 

Analysis of sales by customer categories, helping to identify which categories are performing well.

5. Sales by Store Location: 

If applicable, sales data segmented by different store locations.

6. Sales by POS Terminal: 

If applicable, sales data segmented by different pos terminals.

7. Discounts and Returns: 

Information on discounts applied and products returned, which can impact overall sales figures.

8. Date Range: 

The period for which the sales data is reported.

This report is essential for understanding sales, spotting trends, and making smart business decisions. It helps retailers track sales, manage inventory, and improve customer service by offering detailed insights into their sales operations.

Steps to Generate POS Sales Report in iVendNext

To generate a POS Sales Report in iVendNext, follow these steps:

1. Log in to iVendNext: 

Access your iVendNext account with your credentials.

2. Navigate to the Retail Module: 

Go to the Home tab, then select Retail.

3. Access POS Sales Report: 

Under the Reports section, find and click on POS Sales Report.

5. Set Filters: 

Use the filter toolbar to select the data you want to include in your report. You can filter by date range, item group, customer group, and more.

6. Generate Report: 

Once your filters are set, you can click on Reload Report. This will refresh the screen and display the data in the Data Window. You can then use the Action Button to convert this data into a pivot table or a graph. 

7. Export or Print: 

If needed, you can export the report to various formats (e.g., PDF, Excel) or print it directly from the interface.

These steps should help you create a detailed POS Sales Report in iVendNext.

Tender Collection Report

A Tender Collection Report in iVendNext provides a detailed summary of all the payment transactions processed through various tender types (like cash, credit card, etc.) within a specific period. This report is essential for financial reconciliation and auditing purposes. 

Key Components

A description of the some of the key components in a Tender Collection Report are listed below:

1. Tender Collection by Store Location: 

Tracking and summarizing the total payments received at each store location

2. Tender Collection by POS Terminal: 

Tracking and summarizing the total payments received at each pos terminal.

3. Tender Collection by POS Cashier: 

Tracking and summarizing the total payments received by a cashier.

4. Tender Collection by POS Transaction: 

Tracking and summarizing the total payments received in a pos transaction.

5. Date Range: 

The period for which the tender collection data is reported.

This report helps in ensuring accuracy in financial records and aids in identifying any discrepancies in the tender collection process. 

Steps to Generate Tender Collection Report in iVendNext

To generate a Tender Collection Report in iVendNext, follow these steps:

1. Log in to iVendNext: 

Access your iVendNext account with your credentials.

2. Navigate to the Retail Module: 

Go to the Home tab, then select Retail.

3. Access POS Sales Report: 

Under the Reports section, find and click on Stock Ledger Report.

5. Set Filters: 

Use the filter toolbar to select the data you want to include in your report. You can filter by date range, cashier and more.

6. Generate Report: 

Once your filters are set, you can click on Reload Report. This will refresh the screen and display the data in the Data Window. You can then use the Action Button to convert this data into a pivot table or a graph. 

7. Export or Print: 

If needed, you can export the report to various formats (e.g., PDF, Excel) or print it directly from the interface.

These steps should help you create a detailed POS Tender Collection Report in iVendNext.

Stock Ledger Report

A Stock Ledger Report in iVendNext provides a comprehensive record of all stock movements within your organization. This report is essential for tracking stock levels, understanding flow of goods, and maintaining accurate inventory levels.

Key Components

A description of the some of the key components in a Stock Ledger Report are listed below:

1. Date Range: 

The period for which the stock ledger data is reported.

2. Stock Ledger by Store Location: 

Detailed record of inventory transactions, showing the movement of stock at each store location

3. Stock Ledger by Item: 

Detailed record of inventory transactions, showing the movement of each specific item

4. Stock Ledger by Item Group: 

Detailed record of inventory transactions, showing the movement of stock categorized by item groups

5. Stock Ledger by Brand: 

Detailed record of inventory transactions, showing the movement of stock categorized by brand.

6. Stock Ledger by Voucher:

detailed record of inventory transactions, showing the movement of stock based on specific vouchers.

This report helps in ensuring accurate inventory management, identifying discrepancies, and making informed decisions about stock levels and replenishment.

Steps to Generate Stock Ledger Report in iVendNext

To generate a Tender Collection Report in iVendNext, follow these steps:

1. Log in to iVendNext: 

Access your iVendNext account with your credentials.

2. Navigate to the Retail Module: 

Go to the Home tab, then select Retail.

3. Access POS Sales Report: 

Under the Reports section, find and click on Tender Collection Report.

5. Set Filters: 

Use the filter toolbar to select the data you want to include in your report. You can filter by date range, cashier and more.

6. Generate Report: 

Once your filters are set, you can click on Reload Report. This will refresh the screen and display the data in the Data Window. You can then use the Action Button to convert this data into a pivot table or a graph. 

7. Export or Print: 

If needed, you can export the report to various formats (e.g., PDF, Excel) or print it directly from the interface.

These steps should help you create a detailed POS Tender Collection Report in iVendNext.

Correlation between POS Sales, Tender Collection, and Stock Ledger Reports

In order to explain the correlation between the POS Sale Report, Tender Collection Report and Stock Ledger Report, we will perform a few POS transactions. We would be using the below data set for POS transactions. 

Item Name - Mens Shirt

Item Code - MS-1001

Item Description - Men’s Dot Print Shirt

Item Type - Standard

Warehouse - New York

POS - New York

POS Sales Report

As per the POS Sales Report:

Units Sold of Item (MS-1001) = 5 

Net Sales = 300

Tender Collection Report

As per the Tender Collection Report:

The tender collected by New York Store on 12-02-2024 is 300.00

Stock Ledger Report

As per the Stock Ledger Report: 

The opening stock of an Item with Item Code MS-1001 was 558 units. A customer purchased 5 units of MS-1001 and paid in cash. As a result the stock of MS-1001 reduced by 5 units and the balance stock left is now 553 units.  

Summary

The correlation between the POS Sales Transaction Report, the Tender Collection Report, and the Stock Ledger Report is summarized below:

POS Sales Transactions Report: 

When a sale is made, it is recorded in the POS Sales report, which then updates the Stock Ledger Report to reflect the reduction in inventory.

Tender Collections Report: 

The payment for each sale is recorded in the Tender Collections report, ensuring that the financial data aligns with the sales data.

Stock Ledger Report: 

The Stock Ledger Report provides a detailed account of inventory changes, which are directly influenced by the sales transactions recorded in the POS system.