Supplier and Customer Management
Overview
This article outlines the process of setting up, managing, and optimizing your supplier and customer records in iVendNext.
1. Setting Up Suppliers and Customers
1.1 Creating a Supplier
Go to Home > Buying > Supplier.
Click on New Supplier.
Fill in the required details, such as:
Supplier Name
Supplier Type (Individual, Company, etc.)
Address and Contact Information
Payment Terms
Tax Information (e.g., GSTIN for India)
Save the Supplier record.
1.2 Creating a Customer
Go to Home > Selling > Customer.
Click on New Customer.
Fill in the required details, such as:
Customer Name
Customer Type (Individual, Company, etc.)
Address and Contact Information
Payment Terms
Tax Information (e.g., GSTIN for India)
Save the Customer record.
2. Managing Supplier and Customer Transactions
2.1 Purchase Transactions for Suppliers
Purchase Orders: Create purchase orders to request goods or services from suppliers.
Purchase Receipts: Record the receipt of goods or services from suppliers.
Purchase Invoices: Generate invoices for payments to suppliers.
2.2 Sales Transactions for Customers
Sales Orders: Create sales orders to confirm orders from customers.
Delivery Notes: Record the delivery of goods or services to customers.
Sales Invoices: Generate invoices for payments from customers.
3. Managing Advance Payments
3.1 Supplier Advance Payments
Go to Home > Buying > Purchase Order.
Create a Payment Entry for the supplier.
Allocate the advance payment against future purchase invoices.
3.2 Customer Advance Payments
Go to Home > Selling > Sales Order.
Create a Payment Entry for the customer.
Allocate the advance payment against future sales invoices.
4. Credit Limits and Supplier/Customer Hold
4.1 Setting Credit Limits
For Customers: Set credit limits to control the amount of credit extended to customers.
For Suppliers: Set credit limits to manage the amount of credit received from suppliers.
4.2 Putting Suppliers/Customers on Hold
Hold Invoice: You can put a purchase or sales invoice on hold if there are issues with payment or delivery.
Block Invoice: Block invoices for suppliers or customers who have exceeded their credit limits or have outstanding payments.
5. Tax and Accounting Management
5.1 Tax Withholding for Suppliers
If a supplier has a Tax Withholding Category, you can apply tax withholding amounts in purchase invoices.
Ensure that the tax accounts are correctly set up in your Chart of Accounts.
5.2 GST Management (for India)
Record Supplier GSTIN and Company GSTIN in supplier and customer records.
Manage Reverse Charge and E-commerce GSTIN for applicable transactions.
6. Reporting and Analytics
6.1 Supplier Reports
Supplier Ledger: View all transactions for a specific supplier.
Outstanding Payments: Track unpaid invoices and overdue payments.
6.2 Customer Reports
Customer Ledger: View all transactions for a specific customer.
Accounts Receivable: Track outstanding invoices and payments.
Related Articles
Customer and Supplier Management
Overview This article will guide you through the key features of customer and supplier management in iVendNext. Understanding Customer and Supplier Management Customer and supplier management involves the processes and tools used to manage ...Customer and Supplier Management
1. Overview iVendNext makes it easy to manage customer and supplier records, track transactions, and streamline interactions—all in one place. Whether it’s sales, purchases, or inventory, the platform centralizes relationship management to boost ...Managing Customer and Supplier Information
Introduction Effective management of customer and supplier information is crucial for any business aiming to streamline operations, enhance relationships, and ensure accurate financial records. iVendNext, a comprehensive ERP solution, offers robust ...Supplier Management
Overview This article outlines the key features and functionalities of supplier management, explaining how to add, and manage suppliers in iVendNext. 1. What is Supplier Management? Supplier management involves the process of onboarding, managing, ...Supplier Quotation Management
Overview This article outlines the steps to create, manage, and compare Supplier Quotations in iVendNext. 1. What is a Supplier Quotation? A Supplier Quotation is a document provided by a supplier that outlines the cost and terms for supplying goods ...