Creating and Configuring Payment Types

Creating and Configuring Payment Types

Overview

This article gives you an overview of Payment Types, explaining how to set up and use options like cash and cards for smooth POS transactions.




What Are Payment Types?

Payment Types represent the mediums through which payments are made or received. Examples include:


  • Cash

  • Credit/Debit Cards (e.g., Visa, Mastercard)

  • Gift Certificates

  • Bank Transfers

  • On Account (e.g., store credit)


Each type can be customized with rules like minimum/maximum amounts, receipt printing, and tender limits.



Steps to Create a Payment Type

1. Navigate to Mode of Payment

Go to: Home > Accounting > Payments > Click "Mode of Payment".


2. Add a New Payment Type

Click "Add Mode of Payment" to open the configuration screen.


3. Configure Basic Details

Details Section

  • Mode of Payment: Name (e.g., "Credit Card").

  • Description: Optional details (e.g., "Visa/Mastercard").

  • Enabled: Toggle to activate/deactivate.

  • Type: Select from dropdown (e.g., "Cash," "Credit Card").

Accounts

  • Company: Auto-populated or selected manually.

  • Default Account: Link to a GL account for automatic posting.



Pro Tip: Set a default account to streamline reconciliation.


4. Retail-Specific Settings

The Retail Section

  • Min/Max Amount: Set transaction limits (e.g., min $1 for cards).

  • Counted: Enable for cash tracking.

  • Print Receipt: Auto-print receipts for this method.

  • Open Cash Drawer: Useful for cash payments.

  • Allow Over Tender: Let customers pay more than due (e.g., give change).



5. Save

Click Save, then verify the payment type appears at POS checkout.



Advanced Configurations

Currency Denomination

For cash payments, specify denominations (e.g., USD bills/coins):


  1. Click Add Row in the Currency Denomination table.

  2. Enter:

    • Code: e.g., "USD"

    • Description: e.g., "US Dollar"

    • Value: e.g., "1.00"


Payment Processors (e.g., Elavon/Moneris)

To integrate card processors:


  1. Create a payment type (e.g., "Elavon Credit Card").

  2. Map the Device ID in POS Terminal Settings.

  3. Update the Master Payment Template to include the new type.




Troubleshooting

Here’s a quick look at some common issues you might run into.


  • Payment Type Not Showing at POS?

    • Check if it’s enabled and mapped to the Payment Template.


  • Receipts Not Printing?

    • Verify the Print Payment Receipt checkbox is ticked.



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