Creating and Configuring Payment Types

Creating and Configuring Payment Types

Introduction

Payment Types (or Modes of Payment) in iVendNext define how customers can settle transactions—whether via cash, credit cards, bank transfers, or vouchers. This guide walks you through creating, configuring, and optimizing payment types for seamless POS operations.




What Are Payment Types?

Payment Types represent the mediums through which payments are made or received. Examples include:


  • Cash

  • Credit/Debit Cards (e.g., Visa, Mastercard)

  • Gift Certificates

  • Bank Transfers

  • On Account (e.g., store credit)


Info
Each type can be customized with rules like minimum/maximum amounts, receipt printing, and tender limits.



How to Access Payment Types

Navigate to: Home > Accounting > Payments > Mode of Payment.



Steps to Create a Payment Type

1. Navigate to Mode of Payment

Go to: Home > Accounting > Payments > Click "Mode of Payment".


2. Add a New Payment Type

Click "Add Mode of Payment" to open the configuration screen.


3. Configure Basic Details

Details Section

  • Mode of Payment: Name (e.g., "Credit Card").

  • Description: Optional details (e.g., "Visa/Mastercard").

  • Enabled: Toggle to activate/deactivate.

  • Type: Select from dropdown (e.g., "Cash," "Credit Card").

Accounts

  • Company: Auto-populated or selected manually.

  • Default Account: Link to a GL account for automatic posting.


Quote
Set a default account to streamline reconciliation.


4. Retail-Specific Settings

The Retail Section

  • Min/Max Amount: Set transaction limits (e.g., min $1 for cards).

  • Counted: Enable for cash tracking.

  • Print Receipt: Auto-print receipts for this method.

  • Open Cash Drawer: Useful for cash payments.

  • Allow Over Tender: Let customers pay more than due (e.g., give change).


5. Save and Test

Click Save, then verify the payment type appears at POS checkout.



Advanced Configurations

Currency Denomination

For cash payments, specify denominations (e.g., USD bills/coins):


  1. Click Add Row in the Currency Denomination table.

  2. Enter:

    • Code: e.g., "USD"

    • Description: e.g., "US Dollar"

    • Value: e.g., "1.00"


Payment Processors (e.g., Elavon/Moneris)

To integrate card processors:


  1. Create a payment type (e.g., "Elavon Credit Card").

  2. Map the Device ID in POS Terminal Settings.

  3. Update the Master Payment Template to include the new type.



Best Practices

  1. Naming Conventions: Use clear names (e.g., "Apple Pay" instead of "Digital Wallet").

  2. Default Accounts: Assign GL accounts to avoid manual entry in Payment Entries.

  3. Testing: Simulate transactions to ensure limits/receipts work as expected.



Troubleshooting

  • Payment Type Not Showing at POS?

    • Check if it’s enabled and mapped to the Payment Template.

  • Receipts Not Printing?

    • Verify the Print Payment Receipt checkbox is ticked.



Conclusion

Configuring Payment Types ensures flexibility and accuracy in transactions. Combine this with Payment Templates for end-to-end payment management.



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