Overview

This guide provides a step-by-step walkthrough of setting up, executing, and managing Quality Inspections in iVendNext.

Why Quality Inspections Matter:

Quality Inspection ensures products meet predefined quality standards before they are received into inventory or dispatched to customers.

• Reduces defects and returns.

• Ensures compliance with industry standards.

• Enhances customer satisfaction by maintaining consistent item quality.

2. Prerequisites for Quality Inspection

Before creating a Quality Inspection, ensure the following configurations are in place:

2.1 Item Creation

• Items must be added to the system. Navigate to:
  Home > Stock > Items

2.2 Enable Quality Inspection in Item Master

• In the Item Master, enable Quality Inspection Criteria under the Quality Inspection section.

• Options:

• "Inspection Required for Receipt" (for incoming stock)

• "Inspection Required for Delivery" (for outgoing stock)
  
  

2.3 Create a Quality Inspection Template

• Templates standardize checks for efficiency.

• Steps:

1. Go to Home > Stock > Tools > Quality Inspection Templates.

2. Click Add Template and define parameters (e.g., dimensions, weight, color).

3. Set acceptance criteria (numeric ranges, text values, or formulas).

3. Creating a Quality Inspection

3.1 Accessing the Quality Inspection Module

2. Navigate to: Home > Stock > Tools > Quality Inspection.

3. Click Add Quality Inspection to open the creation screen.

3.2 Filling Inspection Details

• Inspection Type:

• Incoming (Purchase): For supplier deliveries.

• Outgoing (Sales): For customer dispatches.

• In-Process (Manufacturing): For production quality checks.

• Reference Document: Link to a Purchase Receipt, Delivery Note, or Job Card.

• Item & Sample Size: Only items with Inspection Criteria enabled will appear.

• Template Selection: Predefined templates auto-populate inspection parameters.

3.3 Submitting the Inspection

• Save the inspection.

• Set Status:

• Draft (for incomplete inspections).

• Submitted (for review).

• Accepted/Rejected (final status).

4. Types of Quality Checks

4.1 Numeric Checks

• Validates measurements against a minimum and maximum range.

• Example: A temperature reading must be between 10°C and 20°C; otherwise, it’s auto-rejected.

4.2 Non-numeric Checks

• Validates text or categorical values (e.g., color, labels).

• Example: A "Color" check rejects anything other than "White."

4.3 Formula-Based Checks

• Advanced validations using custom formulas.

• Supported Operations:

• Arithmetic (+, -, *, /)

• Logical (<, >, ==, !=)

• Text comparisons (in, not in)

• Example Formulas:

# Numeric: Sum of readings must be < 10  

(reading_1 + reading_2) < 10  

# Non-numeric: Value must be "A", "B", or "C"  

reading_value in ("A", "B", "C")  

4.4 Manual Inspections

• Override automatic rejections in exceptional cases.

• Enable Manual Inspection to set status manually.