Quality Inspection

Quality Inspection

1. Introduction

Quality Inspection is a vital feature in iVendNext that ensures products meet predefined quality standards before they are received into inventory or dispatched to customers. This guide provides a step-by-step walkthrough of setting up, executing, and managing Quality Inspections, covering prerequisites, workflows, and advanced inspection techniques.



Why It Matters:


  • Reduces defects and returns.

  • Ensures compliance with industry standards.

  • Enhances customer satisfaction by maintaining consistent product quality.



2. Prerequisites for Quality Inspection

Before creating a Quality Inspection, ensure the following configurations are in place:


2.1 Item Creation

  • Items must be added to the system. Navigate to:
    Home > Stock > Items


2.2 Enable Quality Inspection in Item Master

  • In the Item Master, enable Quality Inspection Criteria under the Quality Inspection section.

    • Options:

      • "Inspection Required for Receipt" (for incoming stock)

      • "Inspection Required for Delivery" (for outgoing stock)



2.3 Create a Quality Inspection Template

  • Templates standardize checks for efficiency.

  • Steps:

  1. Go to Home > Stock > Tools > Quality Inspection Templates.

  2. Click Add Template and define parameters (e.g., dimensions, weight, color).

  3. Set acceptance criteria (numeric ranges, text values, or formulas).




3. Creating a Quality Inspection

3.1 Accessing the Quality Inspection Module

  1. Navigate to: Home > Stock > Tools > Quality Inspection.

  2. Click Add Quality Inspection to open the creation screen.


3.2 Filling Inspection Details

  • Inspection Type:

    • Incoming (Purchase): For supplier deliveries.

    • Outgoing (Sales): For customer dispatches.

    • In-Process (Manufacturing): For production quality checks.

  • Reference Document: Link to a Purchase Receipt, Delivery Note, or Job Card.

  • Item & Sample Size: Only items with Inspection Criteria enabled will appear.

  • Template Selection: Predefined templates auto-populate inspection parameters.



3.3 Submitting the Inspection

  • Save the inspection.

  • Set Status:

    • Draft (for incomplete inspections).

    • Submitted (for review).

    • Accepted/Rejected (final status).



4. Types of Quality Checks

4.1 Numeric Checks

  • Validates measurements against a minimum and maximum range.

  • Example: A temperature reading must be between 10°C and 20°C; otherwise, it’s auto-rejected.


4.2 Non-numeric Checks

  • Validates text or categorical values (e.g., color, labels).

  • Example: A "Color" check rejects anything other than "White."


4.3 Formula-Based Checks

  • Advanced validations using custom formulas.

  • Supported Operations:

    • Arithmetic (+, -, *, /)

    • Logical (<, >, ==, !=)

    • Text comparisons (in, not in)

  • Example Formulas:


# Numeric: Sum of readings must be < 10  

(reading_1 + reading_2) < 10  


# Non-numeric: Value must be "A", "B", or "C"  

reading_value in ("A", "B", "C")  



4.4 Manual Inspections

  • Override automatic rejections in exceptional cases.

  • Enable Manual Inspection to set status manually.



5. Best Practices for Effective Quality Inspections

5.1 Standardize Templates

  • Reuse templates for similar items to save time.


5.2 Train Inspection Teams

  • Ensure staff understand:

    • Acceptance criteria.

    • How to handle formula-based checks.


5.3 Monitor with Reports

  • Use the Quality Inspection Summary Report (Home > Manufacturing > Reports) to:

    • Track acceptance/rejection rates.

    • Identify frequent defects.



6. Conclusion

Quality Inspection in iVendNext is a powerful tool for maintaining product standards, reducing errors, and ensuring compliance. By leveraging templates, automated checks, and detailed reports, businesses can streamline quality control effortlessly.



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