Introduction

Purchase Analytics is a powerful tool within iVendNext that allows organizations to analyze and visualize purchase-related data. This feature helps businesses make informed decisions by providing insights into supplier performance, item purchases, and overall procurement trends. Whether you're tracking supplier groups, items, or item groups, Purchase Analytics offers a comprehensive view of your purchasing activities over a specified period.

This article will guide you through accessing and using the Purchase Analytics report, highlighting key metrics and visualizations available to help you optimize your procurement processes.

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Step-by-Step Guide to Accessing Purchase Analytics

1. Navigating to Purchase Analytics

To access the Purchase Analytics report, follow these steps:

1. Go to the Home Dashboard: Log in to your iVendNext account and navigate to the Home dashboard.

2. Select the Buying Module: From the Home dashboard, click on the Buying module.

3. Locate Key Reports: Under the Key Reports section, click on the Purchase Analytics shortcut.

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2. Setting Up Filters

Once you’ve accessed the Purchase Analytics report, you’ll see a Filter Toolbar at the top of the page. This toolbar allows you to customize the data displayed in the report. Key filters include:

• Time Period: Select the date range for the analysis (e.g., weekly, monthly, yearly).

• Supplier/Supplier Group: Filter data by specific suppliers or supplier groups.

• Item/Item Group: Narrow down the analysis to specific items or item groups.

Changes in the filters are immediately reflected in the chart and data table.

3. Interpreting the Chart and Data

The Purchase Analytics report consists of three main sections:

1. Filter Toolbar: Used to customize the data displayed.

2. Chart: A visual representation of the data (e.g., bar charts, line graphs).

3. Data Table: A detailed breakdown of the data in tabular form.

Key Features of Purchase Analytics

1. Supplier Performance Analysis

Purchase Analytics allows you to evaluate supplier performance over time. Key metrics include:

• Total Purchases: The total amount spent with a supplier.

• Delivery Timeliness: The percentage of on-time deliveries.

• Item Quality: The rate of accepted vs. rejected items.

These metrics help you identify high-performing suppliers and areas for improvement.

2. Item and Item Group Analysis

You can analyze purchasing trends for specific items or item groups. This is particularly useful for inventory management and demand forecasting. Key insights include:

• Most Purchased Items: Identify which items are frequently ordered.

• Seasonal Trends: Track purchasing patterns over time.

3. Customizable Visualizations

The chart section of the report is highly customizable. You can switch between different chart types (e.g., bar charts, line graphs) to best represent your data. This flexibility allows you to tailor the report to your specific needs.

Important Sections to Highlight

• Filter Toolbar: This is the most critical section of the report, as it allows you to customize the data displayed. Always ensure that the filters are set correctly to get accurate insights.

• Chart Section: The visual representation of data makes it easier to identify trends and patterns at a glance.

• Data Table: For a detailed breakdown of the data, refer to the table below the chart. This section provides precise numbers and metrics.

Conclusion

Purchase Analytics is an essential tool for any organization looking to optimize its procurement processes. By providing detailed insights into supplier performance, item purchases, and overall trends, this feature helps businesses make data-driven decisions.

Regularly review your Purchase Analytics report to identify trends, monitor supplier performance, and make informed purchasing decisions.