Creating and Managing Shipments
Overview
This document explains how to create, manage, and optimize Shipments, including carrier details, parcel tracking, and automation features.
1. What is a Shipment?
A Shipment records real-world logistics data, such as:
Carrier and AWB (Air Waybill) details
Parcel dimensions and weight
Pickup/Delivery addresses and contacts
Incoterms (international trade rules)
Shipments bridge the gap between inventory dispatch and customer delivery in iVendNext.
Key Benefit: Centralized tracking reduces manual errors and improves delivery transparency.
2. How to Create a Shipment
Shipments can be created manually or from a Delivery Note.
2.1 Manual Shipment Creation
Follow these steps:
Navigate to Shipment Module:
Go to Home > Stock > Shipment.
Click Add Shipment.
Fill Pickup & Delivery Details:
Pickup From: Select Company, Supplier, or Customer.
Delivery To: Enter recipient details (address, contact person).
Add Parcel Information:
Specify weight, dimensions, and count for each parcel.
Use Parcel Templates for frequently used sizes.
Enter Shipment Information (Optional):
Service Provider (e.g., FedEx, DHL).
AWB Number and Carrier Service (e.g., Express, Standard).
Save and Submit.
Save the configuration and Submit to finalize the Shipment.
2.2 Shipment from Delivery Note
Open a Submitted Delivery Note.
Click Create > Shipment.
Pre-filled data (items, weights) auto-populates—update remaining fields.
3. Key Features
3.1 Shipment Parcel Management
Net/Gross Weight: Auto-calculated or manually entered.
Parcel Templates: Save dimensions (LxWxH) for reuse.
3.2 Tracking & Automation
AWB Tracking: Monitor status via carrier integration.
Google Maps ETA: Estimated arrival times for Delivery Trips.
3.3 Incoterms & Compliance
Define responsibilities (e.g., FOB, CIF) for international shipments.
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