Material Transfer from Delivery Note and Purchase Receipt

Material Transfer from Delivery Note and Purchase Receipt

Overview

This article will guide you through the process of enabling and using Material Transfer from Delivery Notes and Purchase Receipts in iVendNext.




Why Use Delivery Notes and Purchase Receipts for Material Transfer?

In some cases, businesses need to present Material Transfers in a format that aligns with statutory or client requirements. For example:


  • Statutory Compliance: Some jurisdictions require Material Transfers to be documented as Delivery Notes or Purchase Receipts for tax purposes.

  • Client Requirements: Clients may request Delivery Notes for materials transferred to project sites.

  • Internal Transfers: For internal company transfers, using Delivery Notes or Purchase Receipts can simplify documentation and tracking.


iVendNext allows businesses to enable Material Transfer in Delivery Notes and Purchase Receipts, providing flexibility in how these transactions are recorded and presented.



Enabling Material Transfer in Delivery Notes

1. Enable Target Warehouse

To use Delivery Notes for Material Transfer, you need to enable the Target Warehouse field:


  1. Go to Home > Stock > Stock Settings.

  2. Enable the option Allow Material Transfer from Delivery Note and Sales Invoice.

  3. Ensure that the Target Warehouse field is visible in the Delivery Note Item table.



2. Configure Internal Customer

For internal transfers, the customer should represent the same company:


  1. Go to Home > CRM > Customer.

  2. Create or edit a customer and enable the Is Internal Customer option.

  3. Select your company in the Represents Company field.



3. Creating a Delivery Note for Material Transfer

  1. Go to Home > Stock > Delivery Note.

  2. Click on New to create a new Delivery Note.

  3. Select the Customer (internal customer representing your company).

  4. In the Items Table, select the Item Code and From Warehouse (source warehouse).

  5. In the Customer Warehouse field, select the Target Warehouse (destination warehouse).

  6. Enter the Quantity to be transferred.

  7. Click Save and Submit.



4. Result

  • On submission, the system will deduct the stock from the From Warehouse and add it to the Customer Warehouse.

  • The transaction will be recorded as a Delivery Note, which can be used for statutory or client requirements.



Enabling Material Transfer in Purchase Receipts

1. Enable Supplier Warehouse

To use Purchase Receipts for Material Transfer, you need to enable the Supplier Warehouse field:


  1. Go to Home > Stock > Stock Settings.

  2. Enable the option Allow Material Transfer from Purchase Receipt.

  3. Ensure that the Supplier Warehouse field is visible in the Purchase Receipt Item table.


2. Configure Internal Supplier

For internal transfers, the supplier should represent the same company:


  1. Go to Home > CRM > Supplier.

  2. Create or edit a supplier and enable the Is Internal Supplier option.

  3. Select your company in the Represents Company field.


3. Creating a Purchase Receipt for Material Transfer

  1. Go to Home > Stock > Purchase Receipt.

  2. Click on New to create a new Purchase Receipt.

  3. Select the Supplier (internal supplier representing your company).

  4. In the Items Table, select the Item Code and Accepted Warehouse (target warehouse).

  5. In the Supplier Warehouse field, select the Source Warehouse (warehouse from which items are transferred).

  6. Enter the Quantity to be transferred.

  7. Click Save and Submit.


4. Result

  • On submission, the system will deduct the stock from the Supplier Warehouse and add it to the Accepted Warehouse.

  • The transaction will be recorded as a Purchase Receipt, which can be used for statutory or internal documentation.



Key Benefits of Using Delivery Notes and Purchase Receipts for Material Transfer

  1. Statutory Compliance: Ensures that Material Transfers are documented in a format that meets regulatory requirements.

  2. Client Presentation: Provides a professional format for presenting Material Transfers to clients.

  3. Simplified Documentation: Reduces the need for additional documentation by using existing transaction types.

  4. Internal Tracking: Simplifies tracking of internal transfers within the company.



Example Scenario: Material Transfer Using Delivery Note

Scenario

  • A business needs to transfer 100 units of an item from the Main Warehouse to the Project Site Warehouse.

  • The client requires a Delivery Note for the transfer.


Steps

  1. Enable Target Warehouse: Ensure that the Target Warehouse field is enabled in Stock Settings.

  2. Create Internal Customer: Set up an internal customer representing the company.

  3. Create Delivery Note:

    • Go to Home > Stock > Delivery Note.

    • Select the internal customer.

    • Select the item, From Warehouse (Main Warehouse), and Customer Warehouse (Project Site Warehouse).

    • Enter the quantity (100 units).

    • Click Save and Submit.


Result

  • The stock is deducted from the Main Warehouse and added to the Project Site Warehouse.

  • A Delivery Note is generated for the client.



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