Navigating the Supplier Portal

Navigating the Supplier Portal

Overview

This article outlines the steps to navigate and use the Supplier Portal effectively.



1. Introduction to the Supplier Portal

The Supplier Portal is a dedicated interface within iVendNext that enables suppliers to log in, view Request for Quotations (RFQs), submit Supplier Quotations, and manage their interactions with your business. By using the Supplier Portal, suppliers can respond to RFQs more quickly, update their information, and track the status of their submissions, all in real-time.



2. Prerequisites for Using the Supplier Portal

Before suppliers can use the Supplier Portal, the following prerequisites must be met:


Supplier Registration: The supplier must be registered as a Website User in iVendNext with a "Supplier" role.


Linked Contact: The supplier’s user account must be linked to the Supplier Master document in iVendNext.


Request for Quotation (RFQ): An RFQ must be created and sent to the supplier for them to respond via the portal.



3. How Suppliers Can Access the Supplier Portal

3.1 Logging into the Supplier Portal

  1. Supplier Login: Suppliers can log into the Supplier Portal using their unique login credentials provided during registration.


  1. Dashboard Overview: Once logged in, suppliers will see a dashboard that provides an overview of their active RFQs, submitted quotations, and other relevant information.


3.2 Viewing and Responding to RFQs

  1. Access RFQs: Suppliers can view all RFQs sent to them by navigating to the RFQ Section in the portal.


  1. Enter Item Rates: Suppliers can enter the rates for the items requested in the RFQ. The portal allows them to update rates, add comments, and submit the quotation directly.


  1. Submit Quotation: Once the rates and other details are entered, suppliers can submit the quotation. Upon submission, a Supplier Quotation (SQTN) is automatically generated in iVendNext.


3.3 Tracking Quotation Status

After submitting a quotation, suppliers can track its status in real-time. The portal provides updates on whether the quotation is Draft, Submitted, Accepted, or Rejected.



4. Key Features of the Supplier Portal

4.1 Real-Time Communication

The Supplier Portal facilitates real-time communication between your business and suppliers. Suppliers can receive instant notifications about new RFQs, updates on their quotations, and any changes in requirements.


4.2 Automated Quotation Generation

When a supplier submits a quotation through the portal, a Supplier Quotation (SQTN) is automatically created in iVendNext. This eliminates the need for manual data entry and reduces the risk of errors.


4.3 Supplier Self-Service

Suppliers can update their contact information, addresses, and other details directly through the portal. This ensures that your business always has the most up-to-date information.


4.4 Document Management

The Supplier Portal allows suppliers to upload and manage documents such as certificates, licenses, and compliance reports. This feature is particularly useful for businesses that require suppliers to maintain specific certifications.



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