Managing To-Bill Reports

Managing To-Bill Reports

Overview

This article explains how to use To-Bill Reports in iVendNext to track delivered or received items not yet billed—ensuring all transactions are invoiced and recorded accurately.



1. Overview of To-Bill Reports in iVendNext

To-Bill Reports in iVendNext are designed to help businesses track items that have been ordered, delivered, or received but have not yet been invoiced. These reports ensure that no transaction slips through the cracks, helping you maintain accurate financial records and improve cash flow management. The key To-Bill Reports include:


  • Ordered Items To Be Billed: Tracks items ordered by customers but not yet invoiced.

  • Delivered Items To Be Billed: Tracks items delivered to customers but not yet invoiced.

  • Purchase Order Items To Be Billed: Tracks items ordered from suppliers but not yet invoiced.

  • Received Items To Be Billed: Tracks items received from suppliers but not yet invoiced.



2. Generating To-Bill Reports in iVendNext

To generate To-Bill Reports in iVendNext, follow these steps:

2.1 Ordered Items To Be Billed

  1. Navigate to the Ordered Items To Be Billed Report: Go to Accounts > To Bill > Ordered Items To Be Billed.

  2. Select the Reporting Period: Choose the start and end dates for the report.

  3. Apply Filters: You can filter the report by customer, item, or sales order.

  4. Generate the Report: The report will display all items that have been ordered by customers but not yet invoiced.

2.2 Delivered Items To Be Billed

  1. Navigate to the Delivered Items To Be Billed Report: Go to Accounts > To Bill > Delivered Items To Be Billed.

  2. Select the Reporting Period: Choose the start and end dates for the report.

  3. Apply Filters: You can filter the report by customer, item, or delivery note.

  4. Generate the Report: The report will display all items that have been delivered to customers but not yet invoiced.

2.3 Purchase Order Items To Be Billed

  1. Navigate to the Purchase Order Items To Be Billed Report: Go to Accounts > To Bill > Purchase Order Items To Be Billed.

  2. Select the Reporting Period: Choose the start and end dates for the report.

  3. Apply Filters: You can filter the report by supplier, item, or purchase order.

  4. Generate the Report: The report will display all items that have been ordered from suppliers but not yet invoiced.

2.4 Received Items To Be Billed

  1. Navigate to the Received Items To Be Billed Report: Go to Accounts > To Bill > Received Items To Be Billed.

  2. Select the Reporting Period: Choose the start and end dates for the report.

  3. Apply Filters: You can filter the report by supplier, item, or receipt note.

  4. Generate the Report: The report will display all items that have been received from suppliers but not yet invoiced.



3. How to Use To-Bill Reports for Effective Billing

To-Bill Reports in iVendNext are essential for ensuring that all transactions are properly invoiced. Here’s how you can use these reports effectively:

3.1 Ensuring Complete Billing

Regularly review the To-Bill Reports to ensure that all ordered, delivered, and received items are invoiced. This helps you avoid revenue leakage and maintain accurate financial records.

3.2 Improving Cash Flow

By ensuring that all delivered items are invoiced promptly, you can improve your cash flow and reduce the time it takes to collect payments from customers.

3.3 Managing Supplier Payments

Use the Purchase Order Items To Be Billed and Received Items To Be Billed reports to manage supplier payments. Ensure that all received items are invoiced to avoid discrepancies in accounts payable.

3.4 Identifying Bottlenecks

To-Bill Reports help you identify bottlenecks in the billing process. For example, if there are many items in the Delivered Items To Be Billed report, you may need to streamline your invoicing process.



4. Important Points To Remember

To make the most of the To-Bill Reports in iVendNext, follow the below points:

4.1 Regularly Review To-Bill Reports

Regularly review the To-Bill Reports to ensure that all transactions are invoiced promptly. This helps you maintain accurate financial records and improve cash flow.

4.2 Automate the Billing Process

Where possible, automate the billing process to reduce the time it takes to generate invoices. This ensures that items are invoiced as soon as they are delivered or received.

4.3 Train Your Team

Ensure that your team is trained on how to use the To-Bill Reports and the importance of timely billing. This helps you avoid revenue leakage and maintain good relationships with customers and suppliers.

4.4 Monitor Key Metrics

Monitor key metrics such as the average time to invoice and the percentage of items billed on time. This helps you identify areas for improvement in the billing process.



    • Related Articles

    • Creating and Managing Custom Reports

      Overview This article will guide you through the process of creating and managing custom reports in iVendNext. Why Create Custom Reports? Custom reports in iVendNext allow businesses to extract specific data points and analyze them in a way that ...

    • Operational Reports

      This article provides an overview of the key reports available in iVendNext. It also shows how to create custom reports and explains how to add, remove, and rearrange columns, apply both predefined and custom filters, and sort the data. Introduction ...

    • Managing Export/Print Permissions for Reports

      Overview iVendNext reports may include sensitive business data that shouldn’t be shared freely. This article explains how to control which users can export or print reports, ensuring compliance and data security while maintaining workflow efficiency. ...

    • Managing Permissions for Pages and Reports

      Overview Pages and reports in iVendNext may include sensitive data. With role-based permissions, you can control who can view, edit, print, or export them. This guide shows how to manage access—whether you're a developer or admin. 1. Understanding ...

    • Managing Taxes

      Overview Tax Management in iVendNext makes handling Sales Tax, Purchase Tax, and GST easy and accurate. It helps businesses stay compliant, manage complex tax setups, and file returns on time. This article covers how iVendNext supports tax setup, ...