Overview

In iVendNext, the Holiday List lets you set official holidays to manage leave and mark departments as closed on those days. Most organizations have a standard Holiday List, but some may require different lists based on locations, departments, or workstations. iVendNext allows you to create multiple Holiday Lists and assign them to employees or workstations as needed.

Creating a Holiday List

Creating a Holiday List in iVendNext is a simple process. Here’s how you can do it:

1. Navigate to Holiday List:

• Go to Home > Human Resources > Leaves > Holiday List.

2. Create a New Holiday List:

• Click on New to create a new Holiday List.

• Enter a Holiday List Name (e.g., "2023 Office Holidays" or "Factory Holidays").

• Specify the From Date and To Date to define the period for which the Holiday List is applicable.

3. Add Holidays:

• You can add holidays manually by clicking on the Add Row option in the Holidays table.

• Alternatively, you can use the Add Weekly Holidays or Add Local Holidays features to quickly populate the list.

Adding Weekly Holidays

If your organization has fixed weekly offs (e.g., every Sunday), you can quickly add them to the Holiday List:

1. Navigate to Weekly Holidays:

• In the Add Weekly Holidays section, select the day(s) that are weekly offs (e.g., Sunday).

2. Add to Holidays:

• Click on the Add to Holidays button, and the system will automatically add all the selected days as holidays within the specified date range.

Adding Local Holidays

If your organization operates in multiple countries or regions, you can add local holidays specific to those locations:

1. Navigate to Local Holidays:

• In the Add Local Holidays section, select the Country.

• If the country has subdivisions (e.g., states or provinces), you can optionally select a specific subdivision to add region-specific holidays.

2. Add to Holidays:

• Click on the Add to Holidays button, and the system will automatically add the local holidays to the Holiday List.

Assigning Holiday Lists to Employees

Once you’ve created a Holiday List, you can assign it to employees:

1. Navigate to Employee Master:

• Go to the Employee Master and select the employee you want to assign the Holiday List to.

2. Select the Holiday List:

• In the Holiday List field, select the appropriate Holiday List for the employee.

3. Priority of Employee Holiday List:

• If an employee has a specific Holiday List assigned, it will take priority over the Default Holiday List set at the company level.

Setting a Default Holiday List for the Company

You can set a default Holiday List at the company level, which will apply to all employees unless a specific Holiday List is assigned to them:

1. Navigate to Company Master:

• Go to Home > Setup > Company > Company Master.

2. Set Default Holiday List:

• In the Default Holiday List field, select the Holiday List that will apply company-wide.

Assigning Holiday Lists to Workstations

In addition to employees, you can also assign Holiday Lists to workstations. This is useful for marking specific workstations as closed on holidays:

1. Navigate to Workstation Master:

• Go to Home > Setup > Workstation > Workstation Master.

2. Select the Holiday List:

• In the Holiday List field, select the appropriate Holiday List for the workstation.

3. Impact on Workstation Operations:

• The dates in the Holiday List assigned to the workstation will be considered as days the workstation will remain closed.

Benefits of Holiday List Management

1. Accurate Leave Management:

• By defining holidays in advance, you ensure that employees’ leave applications are processed correctly, and holidays are not counted as leave days.

2. Customizable for Different Locations and Departments:

• You can create multiple Holiday Lists to accommodate different locations, departments, or workstations.

3. Improved Workforce Planning:

• Knowing the holidays in advance helps in planning work schedules and ensuring smooth operations.