Overview

Bundle Items are an essential feature in iVendNext that allow retailers to manage and track products in groups or batches rather than individually. This is particularly useful for products that are sold as a set or require batch tracking, such as perishable goods or promotional packages. In this article, we will walk you through the steps to create and manage Bundle Items in iVendNext, along with important considerations for effective implementation.

What is a Bundle Item?

A Bundle Item refers to a product that is managed and tracked in groups or batches rather than individually. Each batch has a unique identifier and is associated with specific attributes such as production date, expiration date, and other relevant details. Bundle Items are commonly used for products that are sold as a set, such as gift packs, or for items that require batch tracking, such as food products or pharmaceuticals.

In iVendNext, a Bundle Item consists of:

• Parent Item: A virtual item that represents the bundle. It does not maintain stock.

• Child Items: The actual physical products that make up the bundle. Stock levels are maintained for these items.

Key Benefits of Using Bundle Items

• Batch Tracking: Bundle Items allow you to track products by batch, which is crucial for industries like food, pharmaceuticals, and cosmetics.

• Simplified Inventory Management: By grouping items together, you can easily manage stock levels for multiple components.

• Streamlined Sales Process: Bundle Items enable you to sell multiple items as a single unit, reducing the complexity of sales transactions.

Prerequisites for Creating a Bundle Item

Before creating a Bundle Item, ensure that the following are set up in iVendNext:

• Item Group: Categorize your items for easier management.

• Warehouse: Define the warehouse where the items will be stored.

• Unit of Measure (UOM): Specify the unit of measure for the items.

• Parent Item: Create a virtual item that will represent the bundle.

• Child Items: Ensure that the individual items to be included in the bundle are already created.

Steps to Create a Bundle Item in iVendNext

Creating a Bundle Item in iVendNext involves a few key steps. Follow this guide to set up your first Bundle Item:

1. Access the Retail Module

• Navigate to the Retail Module in iVendNext.

2. Navigate to the Item List View Screen

• Go to the Item List View Screen where you can view and manage all items.

3. Click the Add Item Button

• Click the Add Item button to create a new item.

4. Specify an Item Code

• Enter a unique Item Code for the Bundle Item. This code will be used to identify the item in the system.

5. Enter the Item Name

• Enter the Item Name. The Item Name will auto-fill with the same value as the Item Code when you click inside the Item Name field.

6. Select an Item Group

• Choose an Item Group to categorize your Bundle Item. This helps in organizing items for easier management.

7. Select the Default Unit of Measure

• Select the Default Unit of Measure (UOM) for the Bundle Item. This defines how the item will be measured (e.g., pieces, kilograms, liters).

8. Set the Standard Selling Rate

• Enter the Standard Selling Rate, which is the fixed price at which the Bundle Item will be sold to customers.

9. Set the Standard Buying Rate

• Enter the Standard Buying Rate, which is the typical price at which the Bundle Item is purchased from suppliers.

10. Untick Maintain Stock

• Ensure that the Maintain Stock option is unchecked for the Parent Item. This is because the Parent Item is a virtual product and does not maintain stock.

11. Access Product Bundle

• Navigate to the Product Bundle section to define the components of the Bundle Item.

12. Select Parent Item

• Select the Parent Item that you created earlier. This is the virtual item that represents the bundle.

13. Add Child Items

• Add the Child Items that will be part of the bundle. These are the actual physical products that make up the Bundle Item.

14. Specify Quantity of Child Items

• Specify the Quantity of each Child Item that will be included in the bundle.

15. Save the Item

• Once all details are entered, click Save to create the Bundle Item.

Important Points to Consider

• Parent Item is Virtual: The Parent Item is a virtual product and does not maintain stock. Stock is only maintained for the Child Items.

• Procurement Before POS: You must procure the Bundle Item before you can set it at the Point of Sale (POS).

• Price List Configuration: The default Price List for buying and selling items can be configured in the Buying Settings and Selling Settings respectively.

• Valuation Rate: The valuation rate reflects the actual cost of acquiring or producing the goods and is used in accounting records.

Using Bundle Items in Sales Transactions

Bundle Items can be seamlessly integrated into your sales transactions. Here’s how you can use them:

1. Select the Parent Item:

• When creating a Sales Invoice, Sales Order, or Delivery Note, select the Parent Item in the main item table.

2. Fetch Child Items:

• Upon selecting the Parent Item, the system will automatically fetch the Child Items in the Packing List table of the transaction.

3. Manage Serialized Items:

• If any of the Child Items are serialized, you can specify their Serial Numbers directly in the Packing List table.

4. Update Stock Levels:

• When the transaction is submitted, the system will automatically reduce the stock levels of the Child Items from the specified warehouse.

Conclusion

Bundle Items in iVendNext are a powerful tool for managing products that are sold as a set or require batch tracking. By following the steps outlined in this article, you can create and manage Bundle Items effectively, simplifying your inventory management and sales processes.