Introduction

In iVendNext, managing serial and batch numbers efficiently is crucial for accurate inventory tracking. The Serial and Batch Bundle feature simplifies this process by allowing businesses to link multiple serial or batch numbers to a single stock transaction. This feature ensures that all relevant serial or batch numbers are tracked accurately during stock movements, whether it’s for inward entries (like Purchase Receipts) or outward entries (like Delivery Notes). This article provides a comprehensive guide to understanding, creating, and managing Serial and Batch Bundles in iVendNext.

What is a Serial and Batch Bundle?

A Serial and Batch Bundle is a collection of serial or batch numbers that are linked to a specific stock transaction. Instead of managing individual serial or batch numbers separately, the bundle allows you to group them together, making it easier to track and manage inventory during stock movements.

Key Benefits of Serial and Batch Bundles

• Improved Data Integrity: By linking multiple serial or batch numbers to a single transaction, the risk of data errors is minimized.

• Efficient Stock Tracking: Bundles simplify the process of tracking serial or batch numbers during stock movements, such as purchases, sales, or transfers.

• Enhanced Reporting: Bundles provide a clear audit trail, making it easier to generate reports and analyze inventory data.

Step 1: Enabling Serial and Batch Bundle Feature

Before using Serial and Batch Bundles, ensure that the feature is properly configured in your system. Here’s how to enable it:

1. Enable Serial and Batch Tracking:

• Navigate to Home > Stock > Items and enable Has Serial No or Has Batch No for the items you want to track.

2. Configure Stock Settings:

• Go to Stock Settings and enable the Auto Create Serial and Batch Bundle For Outward option if you want the system to automatically create bundles for outward transactions (e.g., Delivery Notes).

• Set the Pick Serial / Batch Based On option to FIFO, LIFO, or Expiry to determine how serial or batch numbers are selected for bundles.

Step 2: Auto Creation of Serial and Batch Bundles

Serial and Batch Bundles can be created automatically during stock transactions. Here’s how it works:

2.1 Auto Creation for Inward Entries

• For Purchase Receipts or Stock Entries of type Material Receipt:

• Ensure that the Serial Number Series or Batch Number Series is set in the Item Master.

• When creating the transaction, the system will automatically generate the Serial and Batch Bundle upon submission.

Caption: Auto Creation of Serial and Batch Bundle for Inward Entries

2.2 Auto Creation for Outward Entries

• For Delivery Notes or Stock Entries of type Material Issue:

• Enable the Auto Create Serial and Batch Bundle For Outward option in the Stock Settings.

• The system will automatically create the bundle based on the selected method (FIFO, LIFO, or Expiry).

Step 3: Manual Creation of Serial and Batch Bundles

If you prefer to create bundles manually, follow these steps:

3.1 Manual Creation for Inward Entries

1. Ensure that the serial or batch numbers already exist in the system.

2. Use the Serial and Batch Selector to pick the relevant serial or batch numbers for the bundle.

3. Link the bundle to the stock transaction during creation.

For Serial No

Check the box - Has Serial Number to unlock more field options.

For Batch No

Check the box - Has Batch Number to unlock more field options.

3.2 Manual Creation for Outward Entries

1. Use the Serial and Batch Selector to pick the serial or batch numbers based on the FIFO, LIFO, or Expiry method.

2. Link the bundle to the stock transaction.

Step 4: Managing Serial and Batch Bundles

Once bundles are created, they can be managed and tracked in various ways:

4.1 Linking Bundles to Stock Transactions

• Bundles are automatically linked to stock transactions when created. You can view the linked bundles in the transaction details.

4.2 Updating Serial/Batch Numbers in Bundles

• If you want to update the serial or batch numbers in the bundle automatically, disable the Do Not Update Serial / Batch on Creation of Auto Bundle option in the Stock Settings.

4.3 Disabling Serial and Batch Selector

• If you don’t want to use the Serial and Batch Selector (popup), you can disable it through Stock Settings by enabling the Disable Serial No And Batch Selector option.

Step 5: Reporting and History

iVendNext provides detailed reports to help you track the history and status of Serial and Batch Bundles. Here are some key reports:

5.1 Serial No Ledger

• This report provides a complete history of all transactions related to a specific serial number.

• To generate the report, navigate to Stock > Standard Reports > Serial No Ledger.

5.2 Batch-wise Stock Balance Report

• This report provides a detailed view of stock levels for each batch.

• To generate the report, navigate to Stock > Standard Reports > Batch-wise Balance History.

Step 6: Best Practices for Using Serial and Batch Bundles

1. Use Auto-Creation Whenever Possible:

• Automating bundle creation reduces manual errors and saves time.

2. Regularly Review Bundle Details:

• Periodically check the details of bundles to ensure accurate tracking.

3. Optimize Bundle Creation for Outward Entries:

• Use the FIFO, LIFO, or Expiry method to ensure that the oldest or most urgent stock is moved first.

4. Train Your Team:

• Ensure that all users involved in inventory management are trained on how to create and manage Serial and Batch Bundles.

Conclusion

The Serial and Batch Bundle feature in iVendNext is a powerful tool for managing serial and batch numbers efficiently. By linking multiple serial or batch numbers to a single stock transaction, businesses can improve data integrity, streamline stock tracking, and enhance reporting. Whether you are managing inward or outward stock movements, Serial and Batch Bundles provide the flexibility and accuracy you need to stay in control of your inventory.