Overview

In retail management, data doesn’t exist in isolation. Sales, payments, and inventory are deeply interconnected—and understanding how these reports correlate is key to accurate decision-making.

This guide explains how POS Sales Reports, Tender Collection Reports, and Stock Ledger Reports work together in iVendNext to provide a complete financial and operational picture.

Why Report Correlation Matters

When analyzed together, these reports help:
✔ Reconcile daily sales with actual cash flow (no missing payments).
✔ Prevent stock discrepancies (e.g., sold items not deducted from inventory).
✔ Detects anomalies (e.g., mismatched sales vs. tender records).

The Three Core Reports & Their Roles

How These Reports Interconnect: A Real Example

Scenario:

A customer buys 3 laptops at $500 each ($1,500 total) via credit card.

1. POS Sales Report Records the Transaction

• Items Sold: 3 laptops.

• Revenue: $1,500.

• Discounts/Returns: None.

2. Tender Collection Report Logs the Payment

• Payment Method: Credit Card.

• Amount Collected: $1,500.

• Cashier/Store: Confirms where the sale happened.

3. Stock Ledger Report Updates Inventory

• Opening Stock: 50 laptops.

• After Sale: 47 laptops.

• Variance Check: Ensures no stock "shrinkage."

Common Discrepancies & How to Fix Them

Pro Tip: Run a daily cross-check of these reports to catch errors early.

Analyze Correlations Between Reports

Step 1: Generate All Three Reports

• Use the same date range (e.g., "Today").

• Apply identical filters (store, cashier).

Step 2: Compare Key Metrics

1. Sales Report’s "Net Sales" vs. Tender Report’s "Total Collected."

2. Sales Report’s "Units Sold" vs. Stock Ledger’s "Qty Reduced."

Step 3: Investigate Gaps

• If sales > tenders, check for unpaid invoices.

• If sales ≠ stock changes, verify inventory adjustments.

Best Practices for Accurate Reporting

✅ Sync Reports Daily – Catch errors before they compound.
✅ Train Staff – Ensure proper POS and payment logging.
✅ Use Dashboards – Monitor all three metrics in one view.

Correlation between POS Sales, Tender Collection, and Stock Ledger Reports 

In order to explain the correlation between the POS Sale Report, Tender Collection Report and Stock Ledger Report, we will perform a few POS transactions. We would be using the below data set for POS transactions.

Item Name - Coffee Mug

Item Code - CM-1001

Item Description - Coffee Mug

Item Type - Standard

Warehouse - New York

POS - New York

POS Sales Report: Before

POS Sales Report: After

As per the POS Sales Report:

Units Sold of Item (CM-1001) = 15 

Net Sales = 140.85

Tender Collection Report: Before

Tender Collection Report: After

As per the Tender Collection Report:

The tender collected by the New York Store on 25-02-2025 is USD 140.85

Stock Ledger Report: Before

Stock Ledger Report: After

As per the Stock Ledger Report: 

The opening stock of an Item with Item Code CM-1001 was 100 units. A customer purchased 5 units of CM-1001 and paid in cash. As a result the stock of CM-1001 reduced by 5 units and the balance stock left is now 100 - 15 = 85 units.

Conclusion

In iVendNext:

• Sales Reports tell you what was sold.

• Tender Reports confirm how it was paid for.

• Stock Reports prove inventory moved correctly.

By correlating these reports, you eliminate blind spots, reduce losses, and run a tighter retail operation.