Understanding Report Correlations

Understanding Report Correlations

Overview

This guide explains how POS Sales Reports, Tender Collection Reports, and Stock Ledger Reports work together in iVendNext to provide a complete financial and operational picture.


In iVendNext:


  • Sales Reports tell you what was sold.

  • Tender Reports confirm how it was paid for.

  • Stock Reports prove inventory moved correctly.


By correlating these reports, you eliminate blind spots, reduce losses, and run a tighter retail operation.



Why Report Correlation Matters

When analyzed together, these reports help:
✔ Reconcile daily sales with actual cash flow (no missing payments).
✔ Prevent stock discrepancies (e.g., sold items not deducted from inventory).
✔ Detects anomalies (e.g., mismatched sales vs. tender records).



The Three Core Reports & Their Roles

Report

Key Data Tracked

Business Impact

POS Sales Report

Items sold, discounts, returns.

Shows revenue, but not how it was collected.

Tender Collection Report

Payment methods (cash, card, etc.).

Confirms money received matches sales.

Stock Ledger Report

Inventory changes (sales, receipts, transfers).

Ensures stock levels align with sales.



How These Reports Interconnect: A Real Example

Scenario:

A customer buys 3 laptops at $500 each ($1,500 total) via credit card.


1. POS Sales Report Records the Transaction

  • Items Sold: 3 laptops.

  • Revenue: $1,500.

  • Discounts/Returns: None.


2. Tender Collection Report Logs the Payment

  • Payment Method: Credit Card.

  • Amount Collected: $1,500.

  • Cashier/Store: Confirms where the sale happened.


3. Stock Ledger Report Updates Inventory

  • Opening Stock: 50 laptops.

  • After Sale: 47 laptops.

  • Variance Check: Ensures no stock "shrinkage."



Common Discrepancies & How to Fix Them

Issue

Likely Cause

Solution

Sales ≠ Tender Amount

Payment not recorded, refunds, or fraud.

Audit cashier shifts or payment logs.

Sold Items Not Deducted from Stock

POS sync failure, manual entry errors.

Reconcile with physical stock counts.

Duplicate Transactions

System glitches, accidental double scans.

Check transaction timestamps.


Pro Tip: Run a daily cross-check of these reports to catch errors early.



Analyze Correlations Between Reports

Step 1: Generate All Three Reports

  • Use the same date range (e.g., "Today").

  • Apply identical filters (store, cashier).


Step 2: Compare Key Metrics

  1. Sales Report’s "Net Sales" vs. Tender Report’s "Total Collected."

  2. Sales Report’s "Units Sold" vs. Stock Ledger’s "Qty Reduced."


Step 3: Investigate Gaps

  • If sales > tenders, check for unpaid invoices.

  • If sales ≠ stock changes, verify inventory adjustments.



Best Practices for Accurate Reporting

✅ Sync Reports Daily – Catch errors before they compound.
✅ Train Staff – Ensure proper POS and payment logging.
✅ Use Dashboards – Monitor all three metrics in one view.



Correlation between POS Sales, Tender Collection, and Stock Ledger Reports 

In order to explain the correlation between the POS Sale Report, Tender Collection Report and Stock Ledger Report, we will perform a few POS transactions. We would be using the below data set for POS transactions.


Item Name - Coffee Mug

Item Code - CM-1001

Item Description - Coffee Mug

Item Type - Standard

Warehouse - New York

POS - New York


POS Sales Report: Before

 


POS Sales Report: After



As per the POS Sales Report:

Units Sold of Item (CM-1001) = 15 

Net Sales = 140.85


Tender Collection Report: Before

 


Tender Collection Report: After



As per the Tender Collection Report:

The tender collected by the New York Store on 25-02-2025 is USD 140.85


Stock Ledger Report: Before



Stock Ledger Report: After



As per the Stock Ledger Report: 

The opening stock of an Item with Item Code CM-1001 was 100 units. A customer purchased 5 units of CM-1001 and paid in cash. As a result the stock of CM-1001 reduced by 5 units and the balance stock left is now 100 - 15 = 85 units.



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