Streamlining Inventory Picking with Pick Lists

Streamlining Inventory Picking with Pick Lists

Introduction

Efficient order fulfillment begins with accurate inventory picking. iVendNext's Pick List feature ensures the right items are selected from optimal warehouse locations, reducing errors and saving time. This guide covers how to create, manage, and leverage Pick Lists for Sales Orders, Work Orders, and Material Transfers.




1. What is a Pick List?

A Pick List is a real-time inventory roadmap that:
✔ Identifies item locations (Warehouse, Shelf, Batch)
✔ Follows FIFO (First-In-First-Out) logic for stock rotation
✔ Supports barcode scanning for error-proof picking
✔ Links to Delivery Notes/Stock Entries for seamless fulfillment


NotesKey Benefit: Reduces picking errors by 40% and speeds up warehouse operations.



2. How to Create a Pick List

Pick Lists can be generated from Sales Orders, Work Orders, or Material Requests.


2.1 From a Sales Order

  1. Navigate to Pick List Module:


  • Go to Home > Stock > Pick List > New.

  • Set Purpose = "Delivery".


  1. Link to Sales Order:


  • Click "Get Items" and select the relevant order.

  • The system auto-fills items and prioritizes warehouses (nearest expiry for batches).


  1. Review Item Locations:


  • Verify suggested warehouses or override manually.

  • For serialized items, assign specific serial numbers.


  1. Save & Submit.


2.2 From a Work Order (Manufacturing)

  1. Set Purpose = "Material Transfer for Manufacture".

  2. Select the Work Order and enter Finished Goods Quantity.

  3. The system calculates raw materials needed and suggests pickup locations.


2.3 From a Material Request

  1. Set Purpose = "Material Transfer".

  2. Link to the Material Request to auto-populate items.



3. Advanced Features

3.1 Barcode Scanning

Enable Scan Mode for hands-free picking:


  • Prompt Qty: Manually enter quantities per scan.

  • Auto-Increment: +1 per scan (default).


3.2 Dynamic Stock Updates

  • Update Current Stock: Refresh quantities if inventory changes pre-fulfillment.

  • Parent Warehouse Filter: Restrict picks to child warehouses only.


3.3 Batch/Expiry Prioritization

For batched items:


  • The system automatically selects batches nearing expiry.

  • Manual override available for exceptions.



4. Best Practices

✔ Pre-Pick Validation: Use "Get Item Locations" to confirm stock availability.
✔ Cluster Picks by Warehouse: Minimize travel time in large storage facilities.
✔ Leverage Automation: Integrate with barcode scanners for zero-touch updates.
✔ Audit Trails: Submitted Pick Lists lock quantities for traceability.



Conclusion

Pick Lists transform chaotic picking processes into structured, error-resistant workflows. By integrating FIFO logic, barcode scanning, and real-time stock updates, iVendNext ensures faster fulfillment and lower operational costs.



    • Related Articles

    • Effective Inventory Management with Pick Lists

      Overview Inventory management is a critical aspect of any business that deals with physical products. Efficiently managing inventory ensures that you can meet customer demands, reduce stockouts, and optimize warehouse operations. In iVendNext, Pick ...

    • Best Practices for Inventory Management

      Introduction Effective inventory management is crucial for businesses to maintain optimal stock levels, reduce costs, and meet customer demands efficiently. iVendNext provides a robust platform for managing inventory, but to fully leverage its ...

    • Using Price Lists and Discounts

      Introduction Pricing and discounts are critical components of any business strategy, influencing customer satisfaction, sales volume, and profitability. iVendNext, a comprehensive ERP solution, offers robust tools for managing price lists and ...

    • Understanding Price Lists

      Overview Price Lists are a fundamental feature in iVendNext that allow businesses to manage and track the buying and selling prices of items. Whether you’re dealing with different currencies, regions, or customer groups, Price Lists provide the ...

    • Team Management: Streamlining Store Operations

      Introduction Effective team management is the backbone of successful retail operations. iVendNext's Team feature enables businesses to organize staff, assign roles, and optimize workflows across multiple locations. This guide walks you through ...