Item Pricing and Price Lists

Item Pricing and Price Lists

Overview

This article explains how to set up, manage, and optimize your pricing structure within iVendNext.



1. Understanding Pricing Components

1.1 Price Lists

Function as containers for item prices with:

  • Regional pricing (e.g., New York vs. Houston)

  • Customer-specific pricing (e.g., wholesale accounts)



1.2 Item Prices

The actual selling/buying prices assigned to:


  • Individual items

  • Specific UOMs (unit, case, etc.)

  • Defined periods (for promotions)




2. Creating Price Lists

Step-by-Step Setup

  1. Navigate to: Home > Retail > Price List

  2. Click Add Price List

  3. Define:

    • Name (e.g., "East Coast Premium")

    • Currency

    • Valid From/To dates (optional)

  4. Save


Pro Tip: Create separate lists for:


  • Standard selling prices

  • Buying prices (cost)

  • Seasonal promotions



3. Assigning Item Prices

Method 1: From Item Master

  1. Open item record (e.g., WB-1001)

  2. Under Actions, select Add/Edit Item Prices

  3. Enter:

    • Price List (select from dropdown)

    • Rate (selling/buying price)

    • UOM (unit of measure)

  4. Save


Method 2: Bulk Import

Use Data Import Tool for:


  • Mass price updates

  • Seasonal changes

  • Chain-wide adjustments



4. Advanced Pricing Scenarios

4.1 Regional Pricing

Example: Same handbag at different stores


  1. Create price lists:

    • "NY Retail" ($225)

    • "TX Retail" ($180)

  2. Assign to respective stores' POS profiles


4.2 Customer-Specific Pricing

  1. Attach price list to customer record

  2. System auto-selects during checkout



4.3 Time-Based Pricing

  1. Set Valid From/To dates

  2. System automatically:

    • Activates promotional pricing

    • Reverts to standard pricing



5. Troubleshooting Common Issues

Here’s a quick look at some common issues you might run into.


5.1 Price Not Updating

Check:


  • Price list assignment to store/customer

  • Effective dates

  • UOM matches sale unit


7.2 Unexpected Discounts

Verify:


  • Active pricing rules

  • Customer-specific overrides

  • Manual discount permissions



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