Overview

This article will explore how to use Inventory Dimensions for advanced stock tracking.

What are Inventory Dimensions?

Inventory Dimensions are attributes or parameters used to track and manage inventory in greater detail. By default, iVendNext allows you to track inventory using three primary dimensions:

1. Warehouse: Tracks inventory based on location (e.g., Store A, Store B).

2. Batch: Tracks inventory based on production or purchase batches (e.g., Batch #123).

3. Serial Number: Tracks inventory based on unique serial numbers (e.g., SN-001).

In addition to these default dimensions, iVendNext allows you to create custom Inventory Dimensions (e.g., Shelf, Rack) to meet specific business needs.

Benefits of Using Inventory Dimensions for Stock Tracking

Using Inventory Dimensions for advanced stock tracking offers several benefits:

• Enhanced Inventory Visibility: Track inventory with greater precision using multiple parameters.

• Improved Stock Management: Manage stock levels more effectively by understanding where and how inventory is stored.

• Detailed Reporting: Generate detailed stock balance and stock ledger reports based on specific dimensions.

• Customization: Create custom dimensions to suit unique business requirements.

Setting Up Custom Inventory Dimensions

To use Inventory Dimensions for advanced stock tracking, you first need to set up custom dimensions. Here’s how:

Step 1: Navigate to Inventory Dimensions

1. Go to Home > Stock.

2. Under the Settings section, click on the Inventory Dimension shortcut.

Step 2: Add a New Inventory Dimension

1. Click the Add Inventory Dimension button to open the New Inventory Dimension Creation Screen.

2. Fill in the required details, including the Dimension Name (e.g., Shelf).

Step 3: Configure Dimension Settings

1. Details Tab: Enter the dimension name and configure settings such as Enabled and Must be a Whole Number.

2. Applicable For Tab: Specify whether the dimension applies to all inventory documents or specific documents (e.g., Stock Entry, Material Receipt).

Step 4: Save the Dimension

1. Click the Save button to create the new Inventory Dimension.

Applying Inventory Dimensions to Transactions

Once you’ve created an Inventory Dimension, you can apply it to inventory-related documents such as Stock Entry, Material Receipt, and Stock Reconciliation.

Step 1: Select the Inventory Dimension

1. In the relevant document (e.g., Stock Entry), you will see a new field for the custom Inventory Dimension (e.g., Shelf).

2. Select the appropriate dimension value (e.g., Shelf A).

Step 2: Submit the Document

1. After selecting the Inventory Dimension, submit the document.

2. The system will update the stock ledger with the selected dimension.

Validating Negative Stock with Inventory Dimensions

iVendNext allows you to validate negative stock based on Inventory Dimensions. If the Validate Negative Stock checkbox is enabled for a dimension, the system will prevent transactions that result in negative stock for that dimension.

Example:

• If Shelf A has 10 units of a product and you try to sell 15 units, the system will throw an error if Validate Negative Stock is enabled.

Generating Reports with Inventory Dimensions

One of the key benefits of Inventory Dimensions is the ability to generate detailed reports. You can filter Stock Balance and Stock Ledger reports based on specific dimensions.

Step 1: Access Stock Reports

1. Go to Home > Stock.

2. Navigate to the Stock Balance or Stock Ledger report.

Step 2: Filter by Inventory Dimension

1. Use the Inventory Dimension filter to view stock levels based on specific parameters (e.g., Shelf, Batch).