Packing Slips: Organizing Multi-Box Shipments
Introduction
Packing slips are the backbone of accurate order fulfillment, especially when shipments span multiple boxes. This guide demonstrates how to create and manage packing slips in iVendNext to ensure every item reaches its destination correctly, while providing detailed documentation for both shippers and recipients.
1. What is a Packing Slip?
A packing slip is a detailed shipment manifest that: ✔ Lists all items in a specific box or shipment ✔ Includes weights and package numbers ✔ Serves as a physical checklist during packing ✔ Can be printed on company letterhead
Key Benefit: Reduces shipping errors by 35% and simplifies reconciliation for customers.2. How to Create a Packing Slip
Packing slips can be generated from Delivery Notes or created manually.
2.1 From a Delivery Note (Recommended)
Prerequisite: Ensure your Delivery Note is in Draft status.
Navigate to: Home > Stock > Tools > Packing Slip
Click Add Packing Slip and select the Delivery Note.
Package Numbering:
Set "From Package No" (e.g., 1)
For multiple identical packages: Set "To Package No" (e.g., 5 for boxes 1-5)
Click Get Items to auto-populate products and quantities.
2.2 Manual Creation
Go to Packing Slip > New
Fill in:
Customer details
Package numbers
Item weights and quantities
3. Advanced Packing Features
3.1 Weight Management
Net Weight: Auto-summed from individual items
Gross Weight: Includes packaging materials (enter manually)
Weight UOM: Set consistent units (kg/lb) across all slips
3.2 Batch & Serial Tracking
For batched items: Mandatory batch selection
Serialized items: Auto-populate serial numbers from inventory
3.3 Print Customization
Add company letterhead
Insert page breaks between specific items
Include package numbers on printed copies
4. Best Practices for Error-Free Packing
✔ Standardize Package Numbering: Use consistent formats (e.g., "1 of 5")
✔ Weight Verification: Compare slip weights with scale measurements
✔ Multi-Box Shipments: Create separate slips per box for clarity
✔ Digital + Physical Copies: Keep electronic records with scanned signatures
5. Troubleshooting Common Issues
◼ Missing Items: Verify Delivery Note is in Draft status
◼ Weight Discrepancies: Check UOM consistency across items
◼ Batch Errors: Confirm batches are available in selected warehouse
Conclusion
Packing slips bridge the gap between warehouse operations and customer satisfaction. By leveraging iVendNext's packing tools, businesses can ensure accurate shipments, simplified audits, and professional documentation.
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