Packing Slips: Organizing Multi-Box Shipments

Packing Slips: Organizing Multi-Box Shipments

Overview

This article explains how to create and manage packing slips in iVendNext to ensure accurate deliveries and proper documentation for shippers and recipients.

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1. What is a Packing Slip?

A packing slip is a detailed shipment manifest that: ✔ Lists all items in a specific box or shipment ✔ Includes weights and package numbers ✔ Serves as a physical checklist during packing ✔ Can be printed on company letterhead


Key Benefit: Reduces shipping errors and simplifies reconciliation for customers.

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2. How to Create a Packing Slip

Packing slips can be generated from Delivery Notes or created manually.


2.1 From a Delivery Note (Recommended)

  1. Prerequisite: Ensure your Delivery Note is in Draft status.

  2. Navigate to: Home > Stock > Tools > Packing Slip

  3. Click Add Packing Slip and select the Delivery Note.

  4. Package Numbering:

    • Set "From Package No" (e.g., 1)

    • For multiple identical packages: Set "To Package No" (e.g., 5 for boxes 1-5)

  5. Click Get Items to auto-populate products and quantities.


2.2 Manual Creation

  1. Go to Packing Slip > New

  2. Fill in:

    • Customer details

    • Package numbers

    • Item weights and quantities



3. Advanced Packing Features

3.1 Weight Management

  • Net Weight: Auto-summed from individual items

  • Gross Weight: Includes packaging materials (enter manually)

  • Weight UOM: Set consistent units (kg/lb) across all slips


3.2 Batch and Serial Tracking

  • For batched items: Mandatory batch selection

  • Serialized items: Auto-populate serial numbers from inventory


3.3 Print Customization

  • Add company letterhead

  • Insert page breaks between specific items

  • Include package numbers on printed copies



4. Best Practices for Error-Free Packing

✔ Standardize Package Numbering: Use consistent formats (e.g., "1 of 5")
✔ Weight Verification: Compare slip weights with scale measurements
✔ Multi-Box Shipments: Create separate slips per box for clarity
✔ Digital + Physical Copies: Keep electronic records with scanned signatures



5. Troubleshooting Common Issues

Here’s a quick look at some common issues you might run into.


◼ Missing Items: Verify Delivery Note is in Draft status
◼ Weight Discrepancies: Check UOM consistency across items
◼ Batch Errors: Confirm batches are available in selected warehouse



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