A Handy Tool for Audits and Daily Operations

A Handy Tool for Audits and Daily Operations

Overview

This article gives you an overview of the Quick Stock Balance report which delivers real-time visibility into stock quantity and value for any item across warehouses.



What is Quick Stock Balance?

A lightweight report that shows:
✔ Current stock quantity
✔ Inventory value
✔ Warehouse-specific availability


Key Advantages:


  • No report generation needed – Get answers in 2 clicks

  • Date-filtering – Check historical stock positions

  • Audit-ready – Verify physical counts against system records instantly


Perfect for:


  • Pre-transaction stock checks

  • Spot audits

  • Year-end inventory reconciliation



How to Access Quick Stock Balance

Navigation Path:
Home > Stock > Tools > Quick Stock Balance



Step-by-Step Usage Guide

1. Basic Search (Item + Warehouse)

  1. Select an Item (by name, code, or barcode scan)

  2. Choose a Warehouse

  3. View real-time:

    • Available Quantity

    • Total Stock Value


2. Advanced Filters

  • Date Selection: Check stock status on any past/future date

  • Multi-Warehouse: Compare availability across locations


3. Drill-Down to Detailed Reports

Click 'Stock Balance Report' to:


  • Open the full report pre-filtered with your selections

  • Access additional data like batch/serial numbers



5 Practical Use Cases

1. Audit Verification

Scenario: Physical count shows 150 units, but system says 142.
Solution:

Use Quick Stock Balance to verify:

    • Current system quantity

    • Recent adjustments via date filters


2. Pre-Transaction Checks

Before processing:

  • Sales Invoices → Confirm stock availability

  • Purchase Returns → Validate original receipt quantities


3. Warehouse Transfers

  • Check source warehouse availability

  • Verify destination warehouse capacity


4. Discrepancy Investigation

Identify the last good count date by testing historical dates.


5. Financial Reporting

Quickly pull inventory values for month-end accruals.



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